Adoption Date: 6/18/2002, Revised: 6/1/2004; 11/02/04; 02/01/2011; 02/04/2014; 1/5/16


Statement of Overall Objectives

School attendance is both a right and a responsibility. The Brockport Central School District is an active partner with students and parents in the task of ensuring that all students meet or exceed the New York State Learning Standards. Because consistent school attendance, academic success and school completion have a positive correlation, the Brockport Central School District has developed, will annually review and, if necessary, revise this Comprehensive Student Attendance Policy to meet the following objectives:

1) To increase academic performance and school completion for all students;
2) To identify individual and group attendance patterns in order to design attendance improvement efforts;
3) To provide data to develop interventions to help close the gap in student performance, given the high correlation between attendance and achievement;
4) To know the whereabouts of every student for safety and other reasons;
5) To verify that individual students are complying with education laws relating to compulsory attendance;
6) To determine the District's average daily attendance (ADA) for State aid purposes.

Ages of Attendance

All persons dwelling within the District who are between the ages of five (5) years and twenty-one (21) years and who have not received a high school diploma shall be entitled to enroll in the District.

Strategies to Meet Objectives

The Superintendent of Schools will be responsible for developing and implementing administrative regulations and procedures which will achieve the above objectives and are consistent with State Law and Commissioner's Regulations.

Excused/Unexcused Absences

The following are considered excused absences:

a) Long-term or recurring illness, injuries, and health treatment.

b) Religious observances.

c) Court appearances.

d) Bereavement.

e) College visitations.

f) In-school supervision and out-of-school suspensions when the student has participated in the tutoring.

g) Scheduled appointments with school personnel.

h) Home instruction pursuant to Board of Education Policy.

i) Absences which result from conflicts in school scheduling of academic, athletic and educationally-related field trips and activities.

j) Approved externship, internship and volunteer activity.

k) Approved work programs.

l) Scheduled appointments with physicians, health clinics and/or other agencies.

All other absences are considered "unexcused" absences. Unexcused absences includes any absence, tardiness or early departure which does not fall into the above categories (e.g., family vacation, hunting, babysitting, obtaining learner's permit, oversleeping, haircut, road test, etc.).



a) To make every effort possible to attend school and to be present for all instruction.

b) To report to the designated office who handles attendance upon returning to school.

c) To inform parent(s) or person in parental relation of the need for a written, dated and signed statement explaining the reason for any absence within one school day of returning to school.

d) To make up missed work.

Parent or Person in Parental Relation:

a) To be knowledgeable of the student's daily attendance patterns.

b) To call and inform the school of the student's absence for part or all of the school day. To make every effort to schedule appointments outside of the school day.

c) To always provide a dated voicemail, email or written, and signed statement explaining the reason for the absence within one school day of returning to school.


a) To annually inform all students of the Comprehensive Student Attendance Policy and corresponding procedures at the beginning of the school year or the course.

b) To fairly and consistently carry out the Comprehensive Student Attendance Policy and corresponding procedures.

c) To accurately keep attendance records.

d) To provide assignments and opportunities to make up work and class time in a reasonable manner.

e) Teachers will inform the appropriate administrator or District personnel (e.g. school counselor, assistant principal, etc.) of excessive unexcused student absences.

Building Administrator:

a) To annually inform the parent/guardian and student of the Comprehensive Student Attendance Policy and corresponding regulation at the beginning of each year.

b) To consistently and fairly carry out the Comprehensive Student Attendance Policy and corresponding regulation.

c) To contact a parent or person in parental relation of the student in writing when a student has excessive absences.

d) To notify the student and parent or person in parental relation in the event a recommendation is made to deny credit in the course and to inform them of their right to a Superintendent's Hearing.

Superintendent (or his/her designee):

Conduct a Superintendent's Hearing pursuant to Section 3214 of the Education Law*, if requested, subsequent to denial of course credit.


Administrative procedures will be developed to improve student attendance or tardys by identifying causes for absences and developing a leveled approach to intervention.

Student Attendance Recordkeeping/Data Collection

The record of each student's presence, absence, tardiness and early departure shall be kept in a register of attendance in a manner consistent with Commissioner's Regulations. An absence, tardiness or early departure will be entered as "excused" or "unexcused" along with the District code for the reason.

Denial of Course Credit as a Result of Excessive Absenteeism at the High School

At the high school level, students will attend all assigned classes, including WEMOCO, for the entire time the class is in session. Credit for any course is contingent upon (a) meeting attendance requirements, and (b) obtaining a passing grade. In order to receive course credit, a student must be in attendance for a minimum of 85% of all scheduled class meetings. There is no differentiation between "excused" and "unexcused" absences for the purposes of this consequence.

Disciplinary Consequences

Consequences may include, but are not limited to, in-school suspension, detention and denial of participation in interscholastic and extracurricular activities. Parents/persons in parental relation will be notified by designated District personnel at periodic intervals to discuss their child's absences, tardiness or early departures and the importance of class attendance and appropriate interventions. Individual buildings/grade levels will address procedures to implement the notification process to the parent/person in parental relation.

Attendance Incentives

Brockport Central School District believes that it is the responsibility of every student to attend class every day. While it is permissible for individual buildings to develop and implement grade appropriate attendance incentives, the District does not endorse any district wide incentive based program.

Building Review of Attendance

The building principal or his/her designee will work in conjunction with the building attendance clerk or other designated staff to review attendance records at the end of each report card period. This review is conducted to identify individual and group attendance patterns and to initiate appropriate action to address the problem of unexcused absences, tardiness and early departures.

Appeal Process

A parent/person in parental relation may request a building level review of their child's attendance record at any time. The building level principal shall make the final determination.

Annual Review by the Board of Education

The Board of Education shall annually review the building level student attendance records.

*School delinquent. A minor under seventeen years of age, required by any of the provisions of part one of this article to attend upon instruction, who is an habitual truant from such instruction or is irregular in such attendance or insubordinate or disorderly or disruptive or violent during such attendance, is a school delinquent.


Policy References:
Education Law Section 3024, 3025, 3202, 3205, 3206,

3210, 3211, and 3213

8 New York Code of Rules and Regulations

(NYCRR) Sections 104.1, 109.2 and 175.6


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